Since the Subcommittee's travel budget over the past recent years has only been able to support approximately
one-third of the general campus faculty requests, it is imperative that if other sources of funding are available for travel
expenses, those sources be utilized first. Awards for travel to national and international conferences or symposia are made
to Academic Senate members who are presenting papers on their research or who are organizing and presiding over one
or more sessions in the meeting. Awards may be made for the purpose of presenting works of art or creative expression
at important public events, e.g., festivals, but only for the initial presentation thereof.
Preference is given to presentation of papers/works of art in well-established conferences, symposia, or festivals with
fairly substantial attendance (e.g. those sponsored by professional societies/associations). Invitations to present a paper
in a departmental symposium or in a locally organized workshop/conference with a fairly small attendance cannot be
supported. Only the presenting author or session organizer/presider may apply for a travel award. Only one trip per fiscal
year for any Senate member will be awarded. There is no limit to the number of travel awards faculty may receive over a
period of years.
Since the Subcommittee does not have a database with information on every potential scholarly meeting, it is the
responsibility of the applicant to provide the following:
- A letter of invitation to present a paper, if available, or a letter of acceptance of submitted paper.
- The nature of the meeting (national/international), the sponsoring professional society/association, the organizing entity,
and the scope of the meeting.
- In lieu of the information above, the applicant could submit a copy of the official call letter of the meeting or a copy of
the program from which the information can be extracted.
Awards
Domestic awards are made for the lowest published air coach fare. Ceilings are $500 for the Eastern/Atlantic time zone,
$350 for the Central time zone (including the states of Washington, Oregon, Hawaii & Alaska) and $250 for the
Mountain/Pacific time zones. Travel to Mexico and Canada are awarded under domestic travel policies.
Foreign travel will be supported at 75% of the lowest published fare or of the actual fare, whichever is lower. Awards
will not exceed $1000.00. No service fees will be paid; therefore, applicant may use any means to book travel. Airfares are
only valid on the lowest fare and no payment will be made on first class or business class tickets. Written quotation/itinerary
from travel agency, airline, or internet is required for foreign travel. These funds are not restricted to the use of U.S. carriers.
Use of Funds
Cost of side trips unrelated to the conference funded will be deducted. Where airfare is covered by other sources, lodging
and conference fees will be reimbursed, with receipts, up to the limits above. Canceled trips must be reported promptly to
allow for redistribution of funds. Policy and Procedure Manual References: Travel: 365-1 through 365-7 & 365-12.
For information on current solicitations, deadlines, and applications procedures, see Academic Senate Travel to Scholarly Meetings
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