Sending a domestic package via Federal Express

• Get the shipping material from the mailroom, RM 2233 (located under the Visiting Scholars & Lecturer mailboxes).
• Use the letter size Fedex package (9"x12") for letters and smaller mailings (smaller paks will hold 8 oz or 30, 8.5x11 sheets)
• Larger Fedex mailing packages are also located in the mailroom.
• Complete a Fedex USA Airbill form (directions as follows):
  1. Section 1. Fill in current date, sender's name, contact phone number
  2. Section 2. Internal Billing Reference - Put your CSE index/recharge number here for billing
  3. Section 3. Put recipient's name, address and phone number. It is important to include a complete mailing address. (Fedex will not deliver to PO Boxes or PO Zip Codes)
  4. Note: The Hold and Weekend Delivery dates should only be marked if you want to give special delivery instructions.
  5. Section 4a. Check the appropriate box for service delivery time (ie. priority, standard or 2-day)
  6. Section 4b. Only complete this section if your package is over 150lbs
  7. Section 5. Check the box that matches the packaging you are using
  8. Section 6. Special Handling - You must mark either NO or Yes here. Do not leave this section blank.
  9. Section 7. If you have included a CSE index number in section 2 then check the Sender box. However, if someone else is paying for the mailing you must fill in their FedEx account number here.
  10. Mark the number 1 under total packages (unless you are using one form for several boxes). Leave the weight amount blank if you don't have it. You can declare the dollar value; however, usually this is left blank.
  11. Section 8. Only sign here if you want to have the package delivered without obtaining a signature.
  12. Place your mailing documents in the FedEx package.
  13. Keep the top "Sender's Copy" of the form for your records.
  14. Insert the airbill form in the plastic slip on the back of the letter package.
  15. If you are using a larger fedex package you must attach one of the plastic slips on the package. These slips are located with the mailing supplies.
  16. Seal up the envelope and check the box that applies to your type of delivery.

Sending an international package via Federal Express

• Get your shipping material from the mailroom, RM 2233.
• Use the letter size package (9"x12") for letters and smaller mailings.
• Larger fedex mailing packages are also located in the mailroom.
• Complete a Fedex International Air Waybill form (directions as follows):
  1. Fill in Date of Shipment.
  2. Section 1. Include phone number, sender's name and address.
  3. Section 2. Internal Billing Reference - Put your CSE index/recharge number here for billing
  4. Section 3. (located on the right side of form) Put recipient's name, address and phone number. It is important to include a complete mailing address and correct phone number.
  5. Section B. Complete this only when Broker Selection Option is requested.
  6. Section 4. Check the appropriate box for service delivery time (ie. priority, standard or 2-day).
  7. Section 5. Check the box that matches the packaging you are using.
  8. Section 6. Check the box that matches your delivery needs. Usually number 2, "Delivery Weekday" is selected.
  9. Section 7. If you have included a CSE index number in section 2 then check the "Bill Sender" box.
  10. Section 8. If you have included a CSE index number in section 2 then check the "Bill Sender" box.
  11. Section 9. Mark one under total packages (unless you are using one form for several boxes). Leave the weight amount blank if you don't have it. Put USA for "Country of Manufacture". Customs Requires that a declared value is marked. Put $1.00 in the "Customs charges" boxes or NCV for "no cash value".
  12. For "Complete Description of Contents" the terms letters, papers and manuscripts are usually written.
  13. Section 10. The sender MUST sign here. This does not allow Fedex to deliver the package without a signature (as opposed to domestic deliveries).
  14. Place your mailing documents in the FedEx package.
  15. Keep the bottom, pink "Shipper Copy" of the form for your records.
  16. Insert the mail form in the plastic slip on the back of the letter package.
  17. If you are using a larger fedex package you must attach one of the plastic slips on the package. These slips are located with the mailing supplies.
  18. Seal up the envelope and check the box that applies to your type of delivery (FedEx International Services).

Tracking a Federal Express Package
Go to the FedEx website , to track a shipment. You will need the FedEx shipping number on your copy of the delivery form to help you track the package.